Case Study: AREC, Sennheiser and QSC Turn One Room into Three for an Energy Major

Dear ADENA Partners, this month's case study highlights how a major energy and chemical products distributor in Chile uses AREC infrared tracking cameras to enhance their conferencing experience. The solution, created by our partner Videocorp, is centred around AREC CI-T10 IR tracking cameras and products from other brands, including Epson, Sennheiser, and QSC. Together, our brands enable the company to conduct up to three simultaneous conference calls in a highly modular room with ease.

The company is one of the main Chilean distributors of fuels, lubricants, and other chemical products used in the industrial, marine, aviation, land transportation, construction, and other sectors. With more than 100 years of experience, the company has business interests in other countries as well, such as Paraguay and the USA. Consequently, the company’s headquarters are always bustling with activity and meetings between the different divisions and partners. Sometimes, these meetings require multiple divisions of the company to be present, while at other times, multiple separate meetings need to take place simultaneously. Since the existing room arrangements did not accommodate these specifics, the company sought a solution. Our partner Videocorp delivered it using AREC IR tracking cameras and several other brands.

The devised solution fully resolved the company’s needs. They redesigned the meeting rooms to be modular: when multiple meetings are taking place, the rooms work independently, separated by foldable walls. If a meeting requires more attendees, the walls fold, and the rooms become one. To capture the presenters and ensure they are tracked, each room is outfitted with a CI-T10 IR tracking camera and an AM-600 IR positioner. The simplicity in configuration and usage of these cameras makes them an ideal fit for modular rooms. The cameras follow the positioners in their field of view. They do not require zone configuration, face registration, or other settings, typically required by AI tracking cameras, so their tracking is not affected by different room configurations. Moreover, since the cameras only follow the positioners, they are not distracted by hand gestures, other people in view, or other kinds of obstructions. Tracking can be turned on, off, or paused by pressing one button on a positioner, giving the presenter full control over the camera at all times.

The presenters’ audio is picked up by Sennheiser handheld microphones, while ceiling microphones are used for the audience members. The combined audio is sent into the conferencing software. Presenters’ content and conferencing software are displayed by Epson projectors. Audio, video, and other elements of the room are controlled by QSC devices. The company’s staff can control projector screens, microphone audio, operate cameras, manage conferencing software, and perform other operations from control panels installed in every room.

With the renovated and adapted meeting spaces, the company is now fully equipped to hold effective meetings regardless of the needs of the day. Would you like to know more about how AREC solutions can be used to enhance conferencing rooms? Contact us at www.a-dena.com and we will be happy to arrange a discussion with you.

Case Study: AREC Hits a Homerun with WBSC

Dear ADENA Partners, our case study this time focuses on the headquarters of the World Baseball Softball Confederation (WBSC). Completed in collaboration with our distributor Prase and system integrator Tecnovox, this project exemplifies the seamless integration capabilities of the AREC Media Capture System with other leading professional AV brands, including Atlona, Shure, Biamp, and Genelec.

The WBSC functions as the global governing body for baseball and softball, overseeing 191 national federations and numerous associate members across 136 countries worldwide. Responsible for managing international competitions involving national teams, eSports, Olympic Games, and similar events, effective communication with this extensive network of organizations necessitates high-quality conferencing hardware. Hence, the organization recently decided to renovate and enhance their headquarters in Pully, Switzerland. Thanks to our partners' efforts and the features of our products, AREC cameras and tracking solutions were selected to make this upgrade possible.

DS-4CU Speaker Tracking Statio

CI-21H PTZ Camera

At the core of the WBSC conference room lies the DS-4CU Speaker Tracking Station. This station, equipped with four channels, is designed to automatically track and display active speakers. It is compatible with AREC and third-party cameras, and supports RTP/RTSP/RTMP network streams, alongside HDMI and VGA as video inputs. Integrated with a number of popular discussion system brands such as Shure, Televic, Bosch, Audio-Technica, and others, this station can efficiently track up to 99 speakers. Each speaker can have unique layouts, overlays, and backgrounds made specifically for them. In the WBSC's case, it operates in conjunction with a Shure push-to-talk discussion system. When a speaker activates the talk button, the station commands the cameras to focus on the speaker's position, adjusting the video layout accordingly to ensure the speaker remains in focus.

For capturing meeting participants, AREC CI-21H PTZ cameras are utilised. These professional network cameras function in Full HD at 60 frames per second and are connected to the DS-4CU via the network. Additionally, they offer HDMI and USB outputs for flexibility. The DS-4CU creates a mixed video output, incorporating speaker titles, logos, and custom backgrounds, and through other brands participating in this installation, sends it into video conferencing applications, effectively becoming a webcam. This ensures that the remote attendees consistently see the active speaker and effortlessly promotes the organisation's branding.

The WBSC’s headquarters are now equipped with user-friendly and efficient conferencing solutions, significantly enhancing the organisation's meeting experiences. Is your company ready for an upgrade? Contact us at www.a-dena.com and discover how AREC solutions can benefit your business.

Text: Anastasia Yakimenko

Case Study: Teams Rooms With Comfort - AREC and Televic in the UK

Dear ADENA Partners, our new case study this month highlights the integration between AREC speaker tracking solutions and Televic discussion systems. In an effort to create a modern and user-friendly Teams room, the end-user relied on the expertise of our UK distributor Tukans / CUK Group and system integrator Xuper.

AREC DS-4CU Speaker Tracking Station + Televic Confidea Microphones

The end-user company is one of the largest transport partnerships in the northern UK. Its objectives include uniting local authorities and other significant stakeholders in the region, as well as enhancing the coordination and implementation of regional transport services. Achieving these objectives requires an organisation to have a robust and functional conferencing infrastructure, and so the company invested in a new generation Teams Room that would make communication effortless. Building a solution using AREC, Televic, Audac, and other brands, Tukans provided the company with just that kind of room.

Mixing all the cameras and coordinating their PTZ presets with activated Televic Confidea microphones is the DS-4CU, our speaker tracking station. This station can work with up to 4 video sources simultaneously and display custom layouts, backgrounds, and overlays for up to 99 different participants. The station automatically shows the right cameras and moves them to designated positions as soon as a speaker activates. Its integration with Televic Confidea makes the setup process and follow-up configuration elementary - users simply need to write in the number of the graphical element they wish to use, which video sources and which presets to trigger on them. Moreover, the station ensures that speakers are always in focus by providing different tracking modes, including multiple speaker, override, and FIFO modes. The combined image from the DS-4CU and an audio output from the Televic microphones through Confidea, is connected to an Audac amplifier, which is then sent to an HDMI-USB converter to be used as a video and audio source in Teams. Audio from the amplifier is also used for the room speakers, for near and far end audio reinforcement. Lastly, AREC KL-3T Media Station with a built-in touchscreen was also used to enable professional recording and streaming of the meetings, and also remote user control of the meeting recordings utilising the station’s web interface.

With this solution in place, the company’s employees only need to press the push-to-talk button on microphones to be immediately shown on the screen and deliver their talking points. We demonstrated the simplicity of this approach in our AREC-Televic webinar, which you can watch here if you missed it.

Are you looking for a reliable and easy-to-set-up conferencing solution? Contact us at www.a-dena.com and we will be happy to discuss your requirements.

Text: Anastasia Yakimenko